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Reminders and late fees

Late fees

Charge a percentage or fixed fee on overdue invoices as a debit note — asked first, or issued and sent automatically.

2 min readUpdated 26 October 2026About This Feature
  1. The fee — up to 25% of the overdue balance, or a fixed amount; after 7, 15 or 30 days; once or monthly up to 3 or 6 times.
  2. When a fee is due — Ask me first, or Issue and send it.
  3. Late fee ready — Issue and Send, or Don’t Charge This Time.
  1. Turn on Late fees

    Settings → Features (it needs debit notes and reminders).

  2. Settings → Reminders → Late fees

    Fee, timing, repeats and tax.

  3. Choose Ask me first or Issue and send it

    Then save.

Once a day Hectile works out the fee due on each overdue invoice — issued, with a balance, not paused, no payment report waiting, and the customer not left out. The fee is a debit note (“Late fee for invoice BD-INV-0118, 16 days overdue”) at the invoice’s tax; the invoice never changes, and the next reminder names the debit note.

Fair by design

Only the latest fee due is made — fees missed while late fees were off aren’t charged all at once. Leave a customer out on their page and they’re never charged.

Who can do this:OwnerAdminMember — noViewer — no
Related topics
Invoices and documentsDebit notesAdd to an issued invoice — for a price rise, extra work, a tax correction or a late fee — with its own number and balance.View Guide Reminders and late feesPayment remindersSet automatic reminders before, on and after the due date in your own words — and send one by hand any time.View Guide Reminders and late feesPause remindersHold reminders for one invoice until a date, with a promised payment date and a note — or for a whole customer.View Guide

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