Invoice software for agencies
Bill your own clients clearly: project and service lines that match the brief, estimates and invoices under your agency's brand, and a shared organization where your team prepares, finalizes and records payments together.
| Service | Amount |
|---|---|
Campaign strategyAudience research, channel plan and messaging framework | 1,800.00 |
Creative productionThree ad sets, static and video cut-downs · two revision rounds | 2,400.00 |
Reporting workshopHalf-day session with the client's marketing team · dashboard handover | 600.00 |
Project and service lines with the references accounts payable needs
Agency invoices are approved by someone who signed a brief, not a spreadsheet. Name the project, quote their purchase order, and give each service a description that matches what was delivered. Saved services keep your standard descriptions and prices ready; adjust any line on the draft without changing the saved service. Finalizing locks the issued financial details.
Hectile holds your customer billing records. It is not project management, time tracking or a client portal.
Estimates and invoices for the same client, kept distinct
The estimate proposes the campaign and waits for a yes; the invoice bills what was delivered. Each has its own numbering sequence, key date and states. An accepted estimate becomes an invoice only when someone on your team creates the draft — so a proposal never turns into a bill by itself.
| Campaign strategy | 1,800.00 |
| Creative production | 2,400.00 |
| Reporting workshop | 600.00 |
Account managers prepare. Finance finalizes. One organization.
A paid organization has up to 20 members with two roles. Admins manage settings, brands, members and billing; Members work on customers and documents. Everyone sees the same customers, saved services and document history, so a draft prepared by one person can be checked and finalized by another. During the 7-day trial the organization has one member.
There are no approval chains, per-brand restrictions or client logins — members are your team, and customers are records.
Trading under two names? Both belong in one organization.
If your agency runs a design studio and a marketing practice under one legal company, add each as a brand. Documents carry that brand's name, logo and numbering while customers, saved services and the team stay shared. A separately incorporated business is a separate organization with its own subscription.
Invoicing for multi-brand businessesSee what each client has paid and what is still open
Clients pay by bank transfer against your invoice; your team records each payment with date, method and reference. Every invoice shows its own balance, and the customer record totals the open invoices, so the account manager and finance read the same numbers.
How records fit togetherAgency billing questions
Yes. A paid organization includes up to 20 members. Admins manage settings, brands, members and billing; Members create and edit customers and documents. Everyone works on the same customer records and document history. The 7-day trial has one member; invite the team when you activate the organization.
Yes, when the brands belong to the same legal company. Add each trading name as a brand with its own logo, contact details, defaults and document numbering. Customers, saved services and team members are shared across brands. Members are not restricted to a single brand.
No. A customer is a record in your organization — name, billing details, preferred currency. Clients receive documents by email, secure link or PDF and do not sign in to Hectile. There is no client portal or client login.
No. A Hectile organization represents one legal business — yours. Your clients are customer records inside it, not separate organizations. If your agency also runs a separately incorporated company, that company needs its own organization and subscription. There is no reseller plan and no free client organization.
No. Hectile is focused invoicing and estimate software: customers, saved services, estimates, invoices, sending and recorded payments. It does not track tasks or time, host client approvals or give clients a login. Use it alongside the tools your agency already runs projects in.
Keep your agency's customer billing clear.
Prepare branded estimates and invoices while your team works from the same organization.